Job Description

MG Recruiting Source is partnering with a well-respected commercial construction firm in Minneapolis to hire an Entry-Level Administrative Assistant . This is a great opportunity for someone early in their career who is organized, reliable, and eager to grow professionally within a collaborative office environment.

This role supports multiple departments and plays a key part in keeping daily operations running smoothly. The company is known for its people-first culture, long-term employee development, and positive workplace environment.

Key Responsibilities

• Manage schedules, meetings, and attendance tracking
• Open, distribute, and coordinate incoming and outgoing mail and deliveries
• Maintain office, breakroom, and meeting room supplies
• Manage corporate databases, reports, records, and correspondence
• Assist with editing and updating internal and external materials and presentations
• Coordinate company-sponsored meals and events
• Accurately prepare and process AIA contracts
• Enter new projects and purchase orders into internal systems
• Maintain office equipment and coordinate service as needed
• Create billing files weekly
• Provide front-office support including answering phones and greeting visitors
• Assist HR, Marketing, and Executive teams with administrative tasks
• Follow established processes, reporting standards, and risk-mitigation procedures

Qualifications

• High School Diploma or equivalent
• Strong written and verbal communication skills
• Highly organized with strong attention to detail
• Ability to work independently and manage multiple priorities
• Positive, team-oriented attitude with flexibility to take on new tasks
• Proficiency with Microsoft Word and Excel

This position is ideal for candidates seeking their first long-term administrative role with room to grow.

What’s Offered

• Starting salary of $45,000/year
• Full benefits package (including medical, dental, 401(k), paid time off)
• Employer contribution toward medical insurance
• Paid parking or transit support
• Friendly, team-based office environment
• Clear opportunities for advancement and professional growth

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