Job Description

Job Title: Meetings and Events Coordinator

Location: Washington, DC (On-site)

Contract Type: Long-Term Contract

Start Date: ASAP

Pay Rate: $26–$30/hour

About the Role

We are seeking a highly organized and proactive Meetings and Events Coordinator to support a dynamic team in the healthcare space. This is a long-term contract opportunity for someone who thrives in a fast-paced environment and has a passion for planning and executing impactful events. The ideal candidate will bring experience from the non-clinical healthcare sector , such as healthcare administration, health policy, or medical associations.

Key Responsibilities

• Coordinate logistics for meetings, conferences, and events, including venue selection, catering, AV setup, and travel arrangements.
• Manage event calendars and timelines to ensure seamless execution.
• Liaise with internal stakeholders and external vendors to align on event goals and deliverables.
• Prepare and distribute meeting materials, agendas, and post-event summaries.
• Track budgets and expenses, ensuring cost-effective planning.
• Provide on-site support during events to manage setup, registration, and troubleshooting.
• Maintain records and documentation for compliance and reporting purposes.

Qualifications

• 2+ years of experience in event coordination, preferably within non-clinical healthcare environments.
• Strong organizational and project management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and event management tools.
• Ability to work independently and handle multiple priorities.

Preferred Experience

• Familiarity with healthcare associations, public health organizations, or medical education events.
• Experience managing hybrid or virtual events.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

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