Job Description

Seeking an organized, creative, and people-oriented Executive Administrative Assistant to support 2 high level executives and their department operations at a global technology client.

This is a hybrid position, with 3 days on site in Alpharetta, GA required. This contract opportunity is long term/open ended, with conversion to a FTE for a great candidate, with room for professional growth within the company.

Strong calendar management experience, organization skills, and executive level communication experience would make someone a well-qualified candidate.

Position Summary:

• Prepare memos, invoices letters, and other documents.
• Answer phones and routing calls to the correct person or taking messages.
• Handle basic bookkeeping and expense reporting tasks.
• File/retrieve corporate records, documents, and reports.
• Research and conduct data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Help prepare for meetings, and accurately document communication and meeting notes.
• Decision making and adequately gatekeeping executive calendars.
• Fluent with using or learning new software platforms
• Read/analyze incoming memos, submissions, and distributing them as needed.
• Make travel arrangements for executives.
• Perform office duties that include ordering supplies and managing a records database.
• Provide general administrative support.

Qualifications

• Experience supporting Senior level executives (VP/SVP level)
• Background in the service industry or in project coordination would be excellent for transferrable skills
• 4+ years of experience with administrative support for senior leadership, including calendar management and coordinating travel arrangements
• Fluent with use of Microsoft office and Sharepoint
• Experience using Confluence, Ariba, and Concur are a plus
• Strong written and verbal corporate communication skills, strong decision making skills

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