Role Description
We are seeking a highly organized, proactive, and discreet Executive Assistant to support AZLEE’s owners, Baylee (CEO & Founder) and Patrick (CFO), across both business and personal responsibilities. This is a part-time, on-site role based in Santa Monica, CA, with some work taking place from the owners’ home.
The position will begin at 2 days per week , with a plan to increase days/hours over time as needed.
The Executive Assistant will help streamline household and business operations, manage schedules, coordinate communication, and support daily workflow so the owners can remain focused on creative direction, leadership, and the ongoing growth of the company. This role requires strong judgment, professionalism, and the ability to anticipate needs and manage details across multiple areas.
Responsibilities
Business & Administrative Support
• Manage business and personal calendars, appointments, and weekly schedules
• Coordinate communication with internal team members and external partners
• Prepare agendas, meeting notes, follow-ups, and reminders
• Assist with travel planning, research, and itineraries
• Support inbox organization and priority tracking
• Maintain organized digital documents, shared files, and task lists
• Assist with light vendor communication and project support
• Handle sensitive and confidential information with discretion
Household & Personal Support
• Coordinate errands, returns, mail, and deliveries
• Organize household scheduling (service appointments, repairs, installations, cleaners)
• Assist with purchases, pickups, and miscellaneous personal logistics
• Support coordination and communication during the owners’ parental leave
Local Errands & Transportation
• Must have a reliable car for errands, returns, pickups, and local travel
• Mileage reimbursed at for work-related driving
Qualifications
• Experience supporting executives, owners, principals, or leadership
• Exceptional organization and time-management skills
• Strong written and verbal communication
• Ability to manage multiple priorities calmly and efficiently
• Discreet, trustworthy, and reliable
• Proficient in Google Suite (Docs, Sheets, Calendar)
• Comfortable interacting with vendors, team members, and partners
• Flexible and willing to assist with a variety of personal and business needs
• Experience in luxury, fashion, hospitality, or creative environments is a plus
Compensation
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