Job Description

Elite Executive Assistant to the CEO (High-Velocity Role)

Newport, KY • Hybrid • Part-Time (20–30 hrs)

Emboss Design is hiring an Executive Assistant + Operations Coordinator who is lightning fast, highly intuitive, and capable of operating in a state of constant triage without losing accuracy or composure. Think Donna from Suits with the metabolism of a startup operator.

This is not a traditional admin role — it's a hybrid of EA, operations, and business development coordination supporting a CEO who moves quickly, thinks strategically, and requires excellence.

You must love solving problems, pivoting priorities, and keeping a high-performance executive and firm moving.

This role is for someone built for speed , naturally decisive, and energized — not overwhelmed — by urgency.

If you need long lead times, predictable days, or step-by-step instructions, this will not be the right fit.

If you can handle rapid-fire requests, shifting priorities, and same-day turnarounds — you’ll thrive here.

If you do not thrive in a fast-moving, high-pressure, constantly shifting environment, please do not apply.

Why This Role Exists

The CEO of Emboss moves at 150 miles per hour . She leads a high-design architecture and interior design firm, juggles dozens of active projects, and makes major decisions daily.

She needs a true right hand who can:

• keep pace,
• filter noise,
• anticipate problems before they occur,
• manage both personal and professional life logistics,
• and execute without waiting for direction.

This is not a traditional administrative role.

This is the job for someone who wants to run the CEO’s world like a mission-critical operation .

What the Day Feels Like

Half of your day will be reactive

Urgent requests • same-day deadlines • client needs • putting out fires • triage • changing priorities by the hour

Half of your day will be structured

Planned tasks • deadlines • SOP follow-through • business development coordination • systems improvement • operational support

If this mix energizes you — welcome.

If it stresses you out — this is not the place for you.

What You Will Do

Executive Support

• Own and protect the CEO’s calendar with precision
• Manage inbox flow, communications, follow-ups, and commitments
• Prep the CEO for meetings, presentations, travel, and deadlines
• Anticipate needs and make decisions independently
• Keep priorities clear when the volume gets high

Operations & Project Support

• Keep multiple project threads moving simultaneously
• Adapt instantly when priorities shift (often hourly)
• Implement AI tools and new systems to increase speed + accuracy
• Draft summaries, documents, RFP prep, and weekly coordination
• Create order instantly — not eventually

Business Development Coordination

• Schedule BD meetings, follow-ups, and keep the pipeline organized
• Support RFP submissions, deadlines, and proposal logistics
• Ensure nothing slips through the cracks in the sales cycle
• Prep talking points and materials for the CEO ahead of BD conversations

Personal & Household Coordination

• Manage appointments, errands, logistics, and weekly home tasks
• Oversee home services, deliveries, vendors
• Handle personal items with the same precision as work tasks
• Create household systems that reduce mental load

Who You Are

You are:

• Fast — your natural processing speed is high
• A Quick Start — you act, then refine
• Unflappable — chaos does not rattle you
• Resourceful — you figure things out without asking
• Detail-tight — you move fast without dropping balls
• Warm and polished — people trust your tone
• Tech-forward — you use AI instinctively
• Energized by urgency and pace

If people have told you, “You get more done than anyone I know,” this role is for you.

What Success Looks Like

• The CEO is supported, steady, and focused
• Urgent items are handled immediately
• Long-term projects never stall
• Business development follow-ups happen without reminders
• The week feels lighter, clearer, and more manageable
• You bring pace, clarity, and control to the entire operation

COMPENSATION

$35–$55/hour depending on experience + performance.

HOW TO APPLY

Complete ALL steps (we only review complete applications):

1. Upload your resume
2. Complete our Culture Index survey:
3. Answer the following five questions via email:

• What kinds of tasks do you naturally do faster than everyone else?
• How do you use AI in your daily work?
• What systems do you put in place when working with a fast-moving CEO?
• What do you need from a founder to do your best work?
• What types of environments drain you?
• How do you prioritize when everything feels urgent?

Note: Only candidates who complete all 3 steps will be reviewed.

If you skip instructions here, you will not be able to keep up in the role.

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