Job Description

Job Title: Administrative Assistant
📍 Location: Annapolis, MD
🕒 Schedule: Full-Time | Monday-Friday, 7:00 AM - 3:30 PM
💵 Pay Rate: $21 - $24/hour (based on experience)
💼 Industry: Construction
📣 Contract-to-Hire Opportunity via Ultimate Staffing Services

Overview:
Our client, a well-established and respected construction firm in Annapolis, MD, is seeking a highly organized and detail-oriented Administrative Assistant with prior experience in the construction industry. This is a fantastic opportunity for someone who thrives in a fast-paced, team-oriented environment and is ready to support a growing operation.

Key Responsibilities:
Maintain and organize physical and digital filing systems
Update, track, and manage construction contracts and related documentation
Provide administrative support to the accounting department, including assistance with Accounts Payable (AP) tasks
Respond to inquiries from clients and vendors professionally and promptly
Facilitate clear communication across departments, ensuring alignment and timely information sharing
Perform general administrative tasks such as data entry, document preparation, and internal coordination

Requirements:
Previous administrative experience in the construction industry is required
Strong understanding of construction documentation and terminology
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Excellent written and verbal communication skills
Ability to multitask and prioritize deadlines in a dynamic work environment
High attention to detail and strong organizational skills
QuickBooks experience is a plus

Why You'll Love This Role:
Friendly, collaborative team environment
Opportunity to contribute to impactful construction projects

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

Full time, Contract work, Local area, Monday to Friday,

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