Job Description

Maine Trust for Local News / Human Resources Coordinator / Portland, Maine

We are working with our client, Maine Trust for Local News, the state’s largest network of independent news and media outlets dedicated to keeping local news in local hands in seeking a Human Resources Coordinator to join their team in South Portland, Maine .

The HR Coordinator will provide administrative and project support to the HR team focused on benefits, safety, and employee engagement. This early career role will provide an opportunity to gain broad experience across people operations, internal/external communications, and engagement initiatives. The ideal candidate is detail-oriented, proactive, and thrives in a collaborative environment.

Benefits of the Job:

• Collaborative environment within a growing and changing organization
• Comprehensive benefit package including medical/dental, vision, HSA, paid time off and 401K
• Competitive salary of $50-$55k commensurate with experience
• Opportunity for professional growth as a Human Resources generalist

Requirements for the HR Coordinator:

• Degree preferred in HR, Business or similar field; PHR or SHRM-CP certification is desirable
• 1-3 years' experience in HR, communications, or a cross-functional administrative role
• Familiarity with Maine employment laws, HR practices, and HRIS platforms (ADP a plus)
• Experience with workers’ comp, OSHA or safety is a plus
• Proficiency with technology; Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)
• Experience in a unionized workplace is helpful
• Professional written and verbal communication skills
• Discretion and professionalism in handling confidential information
• Exceptional attention to detail, organizational and time management skills
• Critical thinking and proactive problem-solving abilities
• Self-starter who takes initiative and sees tasks through to completion
• Strong collaboration skills with a team-oriented approach

Responsibilities of the HR Coordinator:

• Respond to HR, employee and manager inquiries with a high level of professionalism and accuracy
• Prepare and distribute HR-related communications and documents
• Maintain accurate records, and ensure data integrity in the HRIS
• Collaborate with Finance and management to resolve payroll, timekeeping, and leave accrual issues
• Reconcile monthly benefit invoices and ensure timely submission to Finance
• Participate in safety committee meetings and maintain OSHA logs
• Maintain organized personnel files and assist with internal HR audits
• Post job openings and track applicant flow using recruitment platforms
• Schedule interviews and coordinate logistics with candidates and hiring managers
• Support engagement and retention activities including orientation, training, employee recognition, and wellness events
• Draft and distribute internal announcements, staff newsletters, and basic external communications
• Help plan and promote internal events and community outreach programs
• Assist with social media content and basic website updates

As a wholly owned subsidiary of the National Trust for Local News, we strive for fair and thorough reporting methods, accurate reporting, and transparency. Our publications share a proud history of independence and integrity that they have fostered for decades.

KMA Human Resources Consulting has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE

Maine Trust for Local News is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.

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