Job Description

///This position is 1 year W2 contract///

An International IT Solutions & Service company is seeking an Japanese English Bilingual Administrative Assistant to provide high-level support to their fast-moving Cybersecurity team. This role requires exceptional organizational skills, unwavering attention to detail, and a strong affinity for Japanese business culture and etiquette.

Key Responsibilities

• Manage complex calendars, schedule internal and external meetings, and coordinate logistics across multiple time zones.
• Prepare, review, and distribute confidential reports, presentations, and meeting minutes in both Japanese and English.
• Serve as the primary point of contact for team communications, handling emails, phone calls, and correspondence with cultural sensitivity.
• Track and process expense reports, purchase orders, and vendor invoices, ensuring timely approvals and adherence to company policies.
• Support cybersecurity team by maintaining task lists, updating project trackers, and coordinating with IT and security vendors.
• Maintain office operations: manage supplies, handle incoming shipments, and organize team events that foster harmony and collaboration.
• While performing the duties of this job you may be required to intermittently sit, stand, walk, lift 10-25 pounds if needed. You may also be required to use close vision, distance vision, color vision, depth perception, and peripheral vision and hearing.
• Other duties assigned depending on various projects requirements.

Required Qualifications

• Bachelor’s degree in business administration, communications, or a related field
• 2+ years of administrative or executive support experience in a fast-paced environment
• Advanced skills in Microsoft Office Suite (Excel, PowerPoint, Outlook)
• Deep understanding of Japanese corporate etiquette, hierarchy, and communication protocols
• Japanese language skills

Preferred Qualifications

• Certification in office administration, project management, or related disciplines
• Prior support experience with IT or cybersecurity teams
• Familiarity with project management tools such as Jira, Confluence, or Trello
• Proven ability to translate and localize technical documents between Japanese and English

Working Culture and Expectations

This position sits at the heart of a high-intensity environment where precision, punctuality, and respect define every interaction.

While performing the duties of this job you may be required to intermittently sit, stand, walk, lift up to 25 pounds. You may also be required to use close vision, distance vision, color vision, depth perception, and peripheral vision and hearing.

Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you’re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success.

We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates.

We prioritize direct applicants; third-party resumes may not be reviewed.

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