Job Description

BC forward is currently seeking a highly motivated Onboarding Specialist for an opportunity in Indianapolis, IN.

Summary:

• Position Title : Onboarding Specialist
• Location: Indianapolis, IN 46280
• Anticipated Start Date: 10/27/2025
• Duration: Full-Time Employee
• Travel: None
• Work Requirement: W2, sponsorship cannot be provided for this role.
• Pay Range: $40,000/year.

Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).

Summary:

The position’s primary responsibility is to initiate, manage, & complete all new hire requirements for a variety of clients globally.

This position requires excellent customer service, a strong sense of urgency, and problem-solving. This is a high-visibility role that works with multiple internal departments as well as provides regular status updates to Account Managers and Client Relationship Managers. The Onboarding Specialist will report to a Global Onboarding Lead to ensure timely completion of deadlines and delivery targets. The ideal candidate will be flexible, eager to learn and develop a compliance/client knowledge base and possess strong communication skills across multiple platforms (Office Teams, Outlook, vendor systems, Skype, phone, etc). This is an exciting, fast-paced environment with new challenges daily.

Responsibilities include:

• Initiate and monitor background checks and drug screens.
• Initiate and monitor standard new hire paperwork (Form W-4, I-9, state-specific compliance forms etc.)
• Verify and maintain all pertinent data fields within internal systems to ensure minimal back-office errors.
• Learn and contribute to state and Federal compliance procedures and deadlines.
• Interact with account managers, department heads, and various team leaders to ensure timely delivery of candidates.
• Communicate background check / drug screen results in compliance with all state and Federal laws
• Coordinate start details with candidate and client
• Maintain accurate data entry of new hire information into appropriate systems (ADP, Benefocus, Vendor Management System)
• Provide multiple, daily status updates to Global Onboarding Manager
• Work through challenging problems, solo and in a team environment, to ensure candidates are delivered in a timely manner and fully compliant with all local, State, and Federal regulations.
• Assist with miscellaneous tasks, projects, and initiatives as needed.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Position Type/Expected Hours of Work

This is a full-time position, and hours of work and days are Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

About BCforward:

BC forward began as an IT business solution and staffing firm. Founded in 1998, BC forward has grown with our customers’ needs into a full-service personnel solution’s organization. Headquartered in Indianapolis, Indiana, BC forward also operates numerous delivery centers across North America and India. We are currently the largest consulting firm and largest MBE certified firm in Indiana. Our uninterrupted growth has allowed BC forward to deliver uniquely configured IT staffing and project solutions over the years of catering to our customers’ specific needs. BC forward currently maintains a team of over 5000 global resources. With our additional brand, Stafforward, together we have the capabilities to deliver services for a variety of industries in both public and private sectors which allows us to address your most challenging needs.

We must inform you that during the hiring process, we may ask for you to disclose and provide us with various categories of your personal information, including identifiers such as your name and address, professional information, commercial information, education information, and other related information. Please note that we will only use this information to facilitate and complete the recruiting process. This posting is not an offer of employment. All applicants must be authorized to work in the United States and willing to cooperate with a background check and drug screen, to the extent permitted by federal and local laws up to and including both criminal and financial reviews. The submission of intentionally false or fraudulent information in response to this job posting shall render the applicant ineligible for the position. BCforward is an equal opportunity employer. Any subsequent offer of employment shall be considered employment at will regardless of the anticipated assignment duration.

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