Job Description

Job Title: Administrative Lead - Emergency Services

Location: Camarillo (Hybrid Role) MUST RESIDE IN VENTURA COUNTY

Pay Rate: $23.00/hour

Hours: Part-time, 25 hours/week Monday-Friday

Duration: ASAP, Contract Assignment-5 months

About the Role:

We are seeking a proactive and highly organized Administrative Lead to support emergency services operations within Ventura County. In this temporary, grant-funded role, you will assist the VOAD Network Director and Project Manager with a wide range of administrative, logistical, and data-focused tasks. This position plays a vital role in ensuring smooth coordination of vendor services, meetings, and community outreach events related to disaster preparedness and response.

This is a hybrid position with occasional in-person meetings. Flexibility to work varied hours-including evenings, weekends, and holidays during emergency events-is required.

Key Responsibilities:

• Coordinate vendor communications, billing, and payments
• Support data collection, analysis, and reporting related to grant outcomes
• Organize logistics for trainings, network meetings, and public outreach events
• Maintain digital records and organize shared file systems
• Assist in drafting reports, social media communications, and outreach content
• Help coordinate marketing and public awareness efforts with partners
• Assist with onboarding new partners and supporting internal planning meetings
• Perform other related duties as assigned

What You Bring:

• Strong organizational skills and attention to detail
• Excellent written and verbal communication abilities
• Experience with customer service and data entry
• Proficiency in Google Workspace (Docs, Sheets, Drive) and Microsoft Office 365 (Word, Excel, Outlook, PowerPoint)
• Ability to handle confidential information with discretion
• Collaborative team player with initiative and problem-solving mindset, especially under pressure
• Ability to manage multiple priorities and deadlines in a dynamic environment
• Successful completion of background checks, including DOJ, FBI, Child Abuse Index, and DMV clearance

Why Join Us?

This is a great opportunity for someone looking to make a meaningful impact in emergency preparedness and disaster response in their local community. If you're motivated by public service, teamwork, and creating organized systems in fast-paced environments, we'd love to hear from you!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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