Job Description

About the Role

ProSearch is hiring a Part-Time Administrative Assistant on behalf of a well-respected nonprofit organization located in Westbrook, Maine. This is an excellent opportunity to join a small, mission-focused team dedicated to community impact and mental wellness.

In this temp-to-hire position, you will play a key administrative role, supporting fundraising, donor engagement, event coordination, and office operations. If you are detail-oriented, organized, and committed to meaningful work, we encourage you to apply.

Location: Westbrook, ME (On-Site)

Schedule: Monday through Friday | Daytime hours | 20 hours per week

Job Type: Part-Time | Temp-to-Hire

Pay: $23.00 to $25.00 per hour

Benefits: Health Insurance, Dental Insurance, Paid Time Off

Responsibilities

Administrative and Office Support

• Manage office supply inventory and place orders as needed
• Track expenses and process invoices
• Coordinate and schedule internal team meetings
• Maintain filing systems and ensure accuracy of records

Donor and Volunteer Communication

• Communicate with donors and volunteers via phone, email, and mail
• Assist with donor acknowledgment and recognition mailings
• Provide updates and manage inquiries through the volunteer portal

Event and Fundraising Support

• Support planning and logistics for fundraising and volunteer events
• Coordinate event registration and communication with attendees
• Organize raffle prize donations and related materials
• Help with event setup, breakdown, and follow-up

Team Collaboration

• Provide administrative assistance to a small and collaborative philanthropy team
• Support internal processes that promote a productive and mission-driven work environment

Qualifications

• At least one year of experience in an administrative or office support role
• Strong written and verbal communication skills
• High level of attention to detail and ability to multitask
• Comfortable working independently and collaboratively in a fast-paced environment
• Passion for nonprofit work and community impact
• Must be able to reliably commute to Westbrook, Maine

What This Role Offers

• A mission-driven work environment focused on mental health and wellness
• Opportunities to gain hands-on experience in philanthropy, donor relations, and event coordination
• A temp-to-hire pathway with long-term growth potential
• A consistent, flexible part-time schedule with supportive colleagues

Schedule and Location

• In-person position located in Westbrook, ME
• 20 hours per week, Monday through Friday, during regular business hours

How to Apply

If you are a motivated administrative professional seeking a purposeful role in the nonprofit sector, we invite you to apply today through ProSearch. Take the next step in your career while contributing to meaningful community impact.

Equal Opportunity Statement

ProSearch is proud to be an affirmative action and equal opportunity employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable law.

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