Job Description

Administrative Assistant

Ready to contribute to a respected, award-winning healthcare architecture firm? We’re looking for a skilled Administrative Assistant who brings organization, professionalism, and attention to detail to every task.

WHY YOU’LL LOVE THIS ROLE

• Support Visionary Work: Join a team focused on designing meaningful spaces that improve lives in the healthcare community.

• Direct Collaboration: Work closely with one of the firm’s principals, playing a vital behind-the-scenes role in their day-to-day efficiency.

• Make Things Happen: From managing emails to coordinating travel, you’ll keep things moving smoothly and accurately.

• Polished Environment: Use your professional phone presence and Microsoft Office skills in a setting where quality and precision matter.

LOCATION: Greater Portland Area

SALARY: $22.00 per hour

SCHEDULE: Onsite, Part-Time, Tuesday to Thursday 8:00 AM – 5:00 PM (Flexible Start Time)

JOB TYPE: Temporary to start, with the potential to move into a long-term role

KEY RESPONSIBILITIES

• Manage and organize a principal’s email inbox

• Print, file, and send correspondence as needed

• Answer and route incoming calls with professionalism and clarity

• Make travel arrangements (hotel, car rental, etc.)

• Assist with calendar scheduling

• Order office supplies and maintain inventory

• Provide general administrative support as assigned

WHAT WE’RE LOOKING FOR

• Proficiency in Microsoft Office Suite, especially Outlook

• Minimum 1 year of administrative or office support experience

• Strong organizational skills and attention to detail

• Excellent written and verbal communication

• Professional phone manner and customer service orientation

• Ability to handle confidential information with discretion

PHYSICAL REQUIREMENTS

• This position performs general office duties in a professional, temperature-controlled environment. It requires sitting, typing, and occasional light lifting of office supplies or printed materials.

DIVERSITY, EQUITY, AND INCLUSION STATEMENT

We are committed to fostering an inclusive workplace that welcomes diverse candidates. All qualified applicants will be considered regardless of background, identity, or status.

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