Administrative Assistant
Ready to contribute to a respected, award-winning healthcare architecture firm? We’re looking for a skilled Administrative Assistant who brings organization, professionalism, and attention to detail to every task.
WHY YOU’LL LOVE THIS ROLE
• Support Visionary Work: Join a team focused on designing meaningful spaces that improve lives in the healthcare community.
• Direct Collaboration: Work closely with one of the firm’s principals, playing a vital behind-the-scenes role in their day-to-day efficiency.
• Make Things Happen: From managing emails to coordinating travel, you’ll keep things moving smoothly and accurately.
• Polished Environment: Use your professional phone presence and Microsoft Office skills in a setting where quality and precision matter.
LOCATION: Greater Portland Area
SALARY: $22.00 per hour
SCHEDULE: Onsite, Part-Time, Tuesday to Thursday 8:00 AM – 5:00 PM (Flexible Start Time)
JOB TYPE: Temporary to start, with the potential to move into a long-term role
KEY RESPONSIBILITIES
• Manage and organize a principal’s email inbox
• Print, file, and send correspondence as needed
• Answer and route incoming calls with professionalism and clarity
• Make travel arrangements (hotel, car rental, etc.)
• Assist with calendar scheduling
• Order office supplies and maintain inventory
• Provide general administrative support as assigned
WHAT WE’RE LOOKING FOR
• Proficiency in Microsoft Office Suite, especially Outlook
• Minimum 1 year of administrative or office support experience
• Strong organizational skills and attention to detail
• Excellent written and verbal communication
• Professional phone manner and customer service orientation
• Ability to handle confidential information with discretion
PHYSICAL REQUIREMENTS
• This position performs general office duties in a professional, temperature-controlled environment. It requires sitting, typing, and occasional light lifting of office supplies or printed materials.
DIVERSITY, EQUITY, AND INCLUSION STATEMENT
We are committed to fostering an inclusive workplace that welcomes diverse candidates. All qualified applicants will be considered regardless of background, identity, or status.
...86 A private family in Mt. Kisco, NY is seeking a full-time Housekeeping Manager to oversee and maintain their primary residence. This... ...Hands-on housekeeping with a focus on deep, detail-oriented cleaning of the primary residence Primary responsibility is the first...
Our client is a fast-growing seed-stage startup on a mission to bring enterprise-grade marketing tools to Main Street businesses . Backed by top investors and already live with major SaaS partners reaching hundreds of thousands of end users, theyre building embeddable...
...Prevention Team, under the People Department. This position is responsible for protecting company assets, reducing shrink, investigating theft and/or fraud, and ensuring compliance with company policies in our distribution centers, retail stores, and corporate offices. This...
...TechnoSmarts has an amazing LONG TERM Contract opportunity for Healthcare Information Technology (HIT) Recruiter. This Recruiter will be working primarily from home with 1-2x per week on-site in Boston, MA for a well-respected hospital system. We are seeking an experienced...
...Sourcing Manager Furniture SAUSALITO, CA (hybrid) Serena & Lily is seeking a Sourcing Manager, Furniture to join the Sourcing team in Sausalito, CA. This role will report to the Director of Sourcing. The ideal candidate is an experienced individual who has strong...