Job Description

Position Description:

Serve as the first point of contact for our office and to support day-to-day administrative operations. This individual will play a key role in creating a welcoming environment for visitors and staff while ensuring the office runs smoothly and efficiently.

Key Responsibilities:

• Greet and assist visitors and guests as they arrive at the office
• Answer and direct incoming phone calls in a professional and friendly manner
• Open, sort, and route incoming mail and deliveries
• Handle outgoing mail and shipping needs
• Manage inventory and restocking of office supplies and breakroom items including coffee, beverages, and snacks
• Coordinate job-site orders and ensure accurate processing and follow-up
• Assist with the ordering and distribution of employee birthdays and other staff appreciation efforts
• Coordinate scheduling of office vehicle maintenance, including car washes, and organize staff lunches as required
• Maintain organized filing systems, including contracts and administrative documents
• Provide general support to various departments with clerical and logistical tasks
• Coordinate with vendors and service providers for office maintenance and supply needs
• Ensure front desk and communal office areas, including the kitchen area, remain tidy and presentable
• Perform other administrative duties as assigned to support the overall needs of the office

Qualifications:

• Prior experience in a receptionist or administrative support role preferred
• Some knowledge of the construction industry
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Ability to multitask and manage competing priorities in a fast-paced environment
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel) and basic office equipment
• Friendly, professional demeanor with a can-do attitude

Proven written and verbal communications abilities; proficiency with computer applications, including Microsoft Office suite, scheduling programs, etc. Ability to work independently and as part of a team. Demonstrated interpersonal skills.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Performing this job requires use of hands to finger, handle, or feel objects, tools, or controls, sit, talk and hear (bells, whistles, etc.), stand, climb, balance, stoop, kneel, crouch, or crawl. Employee must occasionally lift and/or move up to 25 lbs.

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