Job Description

Smart Home Warehouse and Inventory Administrator

Bob's Smart Home, a division of Bob's Heating & Air Conditioning, is hiring to fill the position of Warehouse and Inventory Administrator.

Bob’s Smart Home specializes in the installation, programming, service and repair of the following systems: Structured Wiring, Networking Solutions, Surveillance & Security Systems, Lighting Control, Home Automation & Home Control, Home Theater, Distributed Audio & Video, and Shading Systems.

In its third generation, our family-owned business has developed into the region’s largest all-residential HVAC company by providing quality service to our customers since 1957. We also pride ourselves in being one of the leading employers of choice in Western Washington.

We’re seeking a highly organized Warehouse & Inventory Administrator to help keep our Smart Home division running efficiently behind the scenes. This role is critical to job readiness—managing inventory, staging materials, coordinating orders, and supporting our field operations team with the right supplies. You’ll be the hub for daily supply chain logistics and a key partner to making sure we have what we need, when we need it.

Compensation and Benefits:

• Competitive wages $25.00 - $30.00, DOE
• Medical/Dental/Vision/Life benefit package for team member and family
• Short-Term Disability and Long-Term Disability optional benefit
• 401k Plan with a match of 50% of the first 4%
• Annual performance review, First performance review after 90 days of employment.
• Paid time off Team members will accrue 80 hours of PTO in their first year.
• Six (6) paid holidays

Job Duties:

Inventory Management & Procurement

• Maintain accurate stock levels of job-critical components (e.g., conduit, wire, fasteners)
• Forecast material needs based on project schedules and job backlog
• Create and manage POs for stock and job-specific items
• Work closely with vendors to track deliveries, expedite orders, and handle returns
• Update system pricing and catalog data to ensure accuracy in proposals and billing

Warehouse Operations

• Receive, inspect, and organize inbound deliveries
• Stage job kits daily based on install schedules
• Track work-in-progress inventory for open jobs
• Manage RMAs and warranty returns through vendor portals
• Maintain a clean, safe, and well-organized warehouse

Logistics & Systems Coordination

• Use D-Tools and Tracknicity to track material movement and job status
• Communicate part readiness to scheduling team
• Support accounting with PO verification and pricing discrepancies
• Deliver or pick up materials locally as needed (company vehicle provided)

Skills & Qualifications Required:

• 2+ years experience in warehouse, purchasing, or inventory control—preferably in construction, AV, or smart home industries
• Working knowledge of warehouse or ERP software (D-Tools, Tracknicity, or similar)
• Proficiency in Microsoft Excel, Outlook, and digital file organization
• Strong communication, follow-through, and problem-solving skills
• Ability to lift and carry 50+ lbs regularly and safely operate in a warehouse environment

Preferred but Not Required

• Experience supporting field operations in AV, electrical, HVAC, or smart home installation
• Familiarity with home automation products and structured cabling materials
• Forklift certification or willingness to obtain

Requirements:

• Ability to pass a background check
• Pass a drug screening
• Good driving record and a valid driver’s license

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