Job Description

The Marketing Assistant will provide essential support to the Marketing Team, coordinating internal and external communications, managing events, and assisting with marketing operations.

Responsibilities:

• Manage and organize all communications between internal departments, external customers, and vendor partners, including purchase orders, inventory requests, check requests, and correspondence.
• Maintain and update the GYN Selling site and ensure accuracy and relevance of all posted content.
• Utilize Salesforce & SAP to generate reports and analyze product, customer, and repair sales history.
• Coordinate logistics for events, workshops, and major conventions, including pre-meeting planning, attendee tracking, vendor communication, catering, compliance documentation, and other support.
• Oversee all aspects of hysteroscopy course management: equipment setup, physician registration and travel, faculty honoraria, catering, reimbursements, and compliance paperwork.
• Assist with planning and execution of internal sales training programs and onboarding of new hires, including SAP setup, IT coordination, training schedules, and SAP learning modules.
• Track and maintain inventory of marketing samples, prototypes, and promotional materials.
• Support product launches by assisting with validation, forecast support, documentation, and coordination with cross-functional teams to ensure smooth implementation.
• Contribute to development and design of digital marketing tools and sales enablement resources.
• Respond to inquiries from the company’s sales force and support the team by developing basic product knowledge.
• Provide administrative backup support when GYN team members are out of office.
• Draft and edit documents, reports, and presentations with attention to detail and professionalism.
• Maintain department organization and cleanliness; participate in cross-functional training to support broader departmental needs.
• Serve as the first point of contact for departmental phone lines and communications, routing inquiries as needed.
• Collaborate with Expediting and Logistics to monitor ETAs, backorders, and prioritize customer orders.
• Liaise with internal sales and external vendor partners to manage quotes, product issues, complaints, etc.

Qualifications:

• Bachelor’s degree required.
• 2 years of experience as an assistant, preferably in sales or marketing.
• Exceptional organizational skills and ability to multi-task,

Pay Rate: $32-$34/hour

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